Facilities, Maintenance & Operations Manual

As the District continues to save energy, procedures for the success of the Energy Conservation Program need to be reviewed and revised to accommodate changes for improvement. The following procedures are an accumulation of information and recommendations made to the original measures implemented in 1986. These procedures supersede all previous instructions. It is essential that the energy conservation guidelines be observed for the operation of the cooling and heating equipment as well as lighting services. The success of this program requires the participation of all staff, students, and parents who have an interest in the saving of taxpayer monies so that these savings may be diverted to the instructional needs of the District. The principal will be provided information reflecting the energy consumption for his/her building on a monthly basis. It is recommended that Energy Committees be formed at the campus/department level to accomplish the ultimate goal of energy conservation.

The following energy conservation measures are to be observed in those buildings possessing air-conditioning equipment:

• A temperature of 73-75 degrees shall be maintained in all areas when occupied by students, teachers, office personnel, and administrators.

• Buildings without windows should maintain a thermostat of no more than 73-75 degrees.

• All air-conditioning systems at all campuses will be turned on during the summer months and temperature shall be set at 82 degrees. Campuses operating for summer school purposes will be maintained at 75 degrees.

• The air-conditioning equipment should be turned off at the approximate time the students leave school. It is anticipated that the temperature of the classroom will be maintained long enough to afford comfort for the period the teacher remains in the classroom after the student have left the building.

• Time clocks will be set to turn off air conditioning units when students leave and turn on air-conditioning units early enough to make building temperature comfortable.

The following schedule is to be followed:

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Campuses that provide tutoring sessions will have extended schedules as necessary. Please contact the HVAC Supervisor for confirmation of extended schedules.

• Keep exterior doors closed when air-conditioning equipment is being used.

• Buildings which have air-conditioned hallways should request that the units be disconnected if their only purpose is to provide air-conditioning for the hallways.

The following energy conservation measures are to be observed when operating heating equipment in school buildings:

• The thermostat controls shall be set no higher than 72 degrees in areas that are occupied by students, teachers, office personnel, and administrators. Thermostats shall be set at 55 degrees at all other times.

• When individual classroom and office heating and air-conditioning equipment is in operation. At times, when the remainder of the building is not tempered, doors to these rooms shall be closed.

• If it is found that on extremely cold nights (less than 50 degrees), the building is not comfortable when students arrive in the morning, take the following actions:

  • Notify the HVAC Supervisor

• To make certain that the buildings are warm when the students arrive each morning, the custodian will be responsible for setting the thermostat controls at the appropriate temperature as he/she opens the building each morning and making sure all heating units are coming on at the correct time. This will apply in buildings equipped with both individual classroom controls and/or central controls.

• Heating units will be turned off when the students leave.

• When using space heaters, use them with caution and ensure that they are either turned off or unplugged at the end of the workday.

• Keep exterior doors closed when heating units are being used.

The District has implemented a Total Darkness Program. The Night Energy Reduction Program entails that all exterior and interior lights are turned off at night, except when a meeting/event is taking place. After the meeting/event is completed, all lights are turned off for the night.

The following energy conservation measures are to be observed when operating lights in and around school buildings:

• Except as noted, all lights, interior and exterior, shall be turned off when the students leave each day and shall not be turned on until students arrive the next day. This includes exit lights and security lights.

• Lights in classrooms should not be turned on unless definitely needed. Teachers should make certain that lights are turned off when leaving the classroom.

• Lights in gymnasiums and cafeterias should not be on unless students or being cleaned is utilizing them.

• All outside lights should be kept off during daylight hours.

• Custodians should turn lights on only in the specific area where they are working, when they are working.

• All exterior lights should be kept off at all times unless the school facility is being used.

• Hall light usage should be reduced.

• Where natural light is sufficient, lights can be turned off.

• When work areas are not occupied, lights can be turned off.

• Instruct custodial staff to inspect and make sure all lights are turned off prior to ceasing their normal duties at the end of the night work shift.

1. It shall be the responsibility of the principal or his/her designee to provide adequate heating, air-conditioning, and lighting for after regular school hour events and to turn off heaters, air-conditioners and lights at the conclusion of that event.

2. Consolidate as many summer school classes at one campus as possible.

3. Requests for air-conditioning and/or lights for extra-curricular activities at campuses that are on the Central Office control shall be made by electronically submitting the Request for Power and Energy Usage one week in advance of the scheduled activity. Requests made later than 4:00 P.M. on the day of an activity may not be fulfilled because personnel in this department may not be available. For contacting these personnel, please call the HVAC Department before 4:00 P.M.

1. Turn off electric hot water heaters.

2. Unplug all except one water fountain.

3. Unplug copying machines.

4. Turn off public address systems.

5. Unplug electric typewriters and office machines.

6. Turn off outside security lights in daytime.

7. Check security light time clocks as appropriate.

8. Report any commodes/faucets that run water constantly.

9. Turn off hot water circulating pumps.*

10. Turn off all gas hot water heaters, except one, and reset it to 115 degrees where
    allowed by code.*

11. Turn off all empty refrigerators and open the doors.*

12. Turn off all empty freezers and walk-in freezers and open the doors.*

13. Turn off all convection ovens.

14. Shut down boilers.*

15. Turn off lights in all unoccupied areas.

16. Maintain fluorescent lamps and lens clean and dust free.

17. Replace fluorescent lamps when ends turn black.

*NOTE: These will be accomplished by Plant Operations.

1. Turn off electric hot water heaters.

2. Unplug all water fountains.

3. Turn off public address systems.

4. Unplug electric typewriters and office machines.

5. Turn off exhaust fans.

6. Check security light time clock settings where applicable.

7. Turn off and unplug all unnecessary equipment.

8. Set thermostats at 55 degrees (both day and night thermostats).**

**NOTE: Custodians must return to their building prior to the students’ return to reset their thermostats on the normal daytime setting to insure the proper heating of the building when the students return to school.

The appropriate personnel as designated below will carry out the following energy conservation measures:

(1) Facility Planning Staff
(2) Custodial
(3) Cafeteria
(4) Principal or Principal Designee
(5) Teacher

1. Install reduced wattage lamps as existing bulbs burn out, replace with lower wattage
   bulbs. (1) (2)

2. Weather-strip exterior doors where needed. (1)

3. Reset HVAC time clocks in accordance with energy conservation measures. (1) (4)

4. Turn off lights in unoccupied areas. (1) (2) (3) (4) (5)

5. Disconnect heat to HVAC during cooling season. (1)

6. De-lamp fluorescent fixtures – Disconnect ballasts and remove corresponding lamps in areas that have been determined to have excess lighting. (1)

7. Straighten and clean condenser fans on all A/C and refrigeration equipment. (1)

8. Install fluorescent lighting where it is determined that replacing existing incandescent is cost effective, replace with energy saving fluorescent lamps and fixtures. (1)

9. Re-work lighting patterns where it is determined that fewer lights can be used by changing the switching. (1)